East Mountain Chamber of Commerce
Board Meeting—April 13 , 2007

1. Call to Order: The monthly board meeting of the East Mountain Chamber of Commerce was called to order by President Bill Walters at 9 a.m. at the Cedar Point Grille.

2. Board Members Present: Ellen Ashcraft, Jeffrie Burdette, Cindy Newman, Rohnn Sanderson and Bill Walters

3. Others in Attendance: Julie Albright

4. Approval of Minutes: Cindy motioned and Jeff seconded the approval of the minutes from the March 9 board meeting. All approved. Jeff motioned and Cindy seconded the approval of the minutes from the April 5 membership meeting. All approved.

5. Treasurer’s Report: Jeff says we have $5,137.98 in our operating account. He and Rohnn are closing out the account with Bank of the West. He’s not clear how much is in the golf tournament account, but is working on gaining access to that account.

6. Committee Reports:

   • Golf: Aug. 23 is the locked-in date for the gold tournament at Paa-Ko. Rohnn will put down a $500 deposit which will go toward the tournament expense. Rohnn will provide Cindy with a list of what Paa-Ko will do. Ellen motioned that this happen, Cindy seconded, and all approved. Cindy mentioned that on of the car dealerships wanted the Chamber to cover insurance costs for a vehicle for the hole-in-one contest, but the board agreed that we should not have to cover such a cost given all of the exposure the car dealership would receive from the event. The golf committee will approve items being donated and gift bag items. Golf cart sponsorships will be $50. Cindy will announce the criteria re: gift donations at the next membership meeting.

   • Enterprise Training: Bay said the training session received good evaluations. The next session, featuring Rohnn Sanderson on business forecasting, will be July 12. The board would like to see sponsorships locked in by June 1. While final numbers aren’t ready, it looks like the first training session netting the Chamber more than $200 and one new member.

7. Old Business:
   
   • The board discussed asking Leigh Mason from Bernalillo County Community Health to speak in August, and Mike Smith, author of “Towns of the Sandia Mountains” to address area history in July. Julie will call Gerry Jones of the Lions Club about presenting on the Sight First program.
     
   • The board discussed the need for a stack of the membership application to be available along with the membership brochure. Julie will print them and have at the Visitor Center.
     
   • Cindy asked Julie to prepare solicitation packets, including brochures, applications forms and a list of members.
     
   • Via email in April, all board members voted to get faster internet access for the office, which Jeff thinks will cost about $50 a month.
     
8. New Business:
   
   • Via email in April, three board members voted to run a half page black-and-white ad in the Mountain View Telegraph’s Explore! magazine. One voted against and the motion carried. Ellen will produce the ad and submit it to the Telegraph
     
   • A member who may be going out of business requested to pay for a six month membership. Ellen motioned that the board accept a $45 payment for six months to go through the end of June. Rohnn seconded and all approved.
     
   • A member complained the $8 is too expensive for lunch at membership meetings. After much discussion of the merits of lowering the price, keeping it the same, or having it vary each month with the cost of the menu, Ellen motioned that we lower the cost to $7. Jeff seconded it. The vote was tied, and Bill broke it with a nay vote so the motion failed.
     
9. Adjournment: There being no further business, the meeting adjourned at 10:05 a.m.

Respectfully Submitted,
Ellen K. Ashcraft, Secretary